10th Chippenham Scout Group (‘The Group’)

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

Information we may collect from or about you

You may give your and/or your child’s personal details to the Group directly, such as when requesting to place your child on the 10th Chippenham Scout Group waiting list, the personal details forms which you complete when you or your child joins The Group or transfers from one section to another, when completing activity permission forms or by corresponding with us by phone, email, website enquiry or otherwise.

The information you give us may include (but not limited to) your name, contact details, your childs’ name, religion, school, hobbies, ethnicity, emergency contact details, health and disability and photographs.

We may also hold information relating to you/your child, for example, badge records or correspondence with or about you/your child, for example, emails to/from section leaders, conversations with you/your child.

Regarding each of your visits to our website we may automatically collect the following information to assist us in providing a quality service to you:

  • technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, will be collected if you use the contact us facility only;
  • anonymous operating system data such as browser type and version, time zone setting, browser plug-in types and versions, screen resolution, operating system and platform and a ‘hit’ counter, these are commonly called “Cookies”.

Information we receive from other sources. We may combine this information with information you give to us and information we collect about you/your child. We may use this information and the combined information for the purposes set out in this policy (depending on the types of information we receive).

Disclosure of your information

We may share your/your child’s personal information with any member of The Group and The Scout Association more generally. It will only be shared and used for the purpose of providing Scout Association activities to young people.

We may share your/your child’s information with selected third parties including

  • Service providers offering services to support the fulfilment of Group activities

We may disclose your/your child’s personal information to third parties:

  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of us, Group members, or others. This includes exchanging information with other companies and organisations for the purposes of child protection.

Where we store personal data

We take the protection of your data very seriously, as such, data processors within the group adhere to the Group Data Protection Policy. Personal data will be held on behalf of The Group by The Executive Committee Members, Section Leaders and Assistant Section Leaders.

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area(“EEA”). It may also be processed by data processors outside the EEA. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk.

Your rights

Our site may, from time to time, contain links to and from the websites of affiliates or which may be of interest to readers. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to information and correction

You have the right to request access to information held about you/your child or to correct information held about you/your child.

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy.


Questions regarding this privacy policy or the information we hold about you are welcomed and should be addressed to The Group Scout Leader via our website contact form: http://www.10thchippenham.co.uk/contact.htm

V1 – 16.05.2018